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Administrative Support Specialist

Apply Now Job ID: 479553BR Date posted: Apr. 18, 2019 City: Silverdale State: Washington Program: FBM-MFG
Description:The coolest jobs on this planet… or any other… are with Lockheed Martin Space.
As we enter a new era of Strategic Weapon Systems, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing men and women are on a mission to make a difference in the world and every single day we use our unique skills and experiences to create, design and build solutions to some of the worlds’ hardest engineering problems. Do you want to be part of a culture that inspires employees to think big, perform with excellence and build incredible products? We provide the resources, inspiration and focus - if you have the passion and courage to dream big, then we want to build a better tomorrow with you.

Join our Strategic and Missile Defense team. We are seeking and Administrative Assistant in Silverdale, Washington .

In this dynamic role you will perform a variety of administrative functions for management and department personnel such as:

• Set up and maintain alphabetical, numerical/subject files
• Receive calls and making proper referrals
• Pick up and distribute mail
• Compose reports, presentations, and finished documents ensuring appropriate grammatical usage
• Answer questions relating to office operations and established policies and procedures.
• Perform training coordinator function for department.
• Monitor and report employee training status and enroll employees in classes.
• Maintain travel spreadsheet and assists in travel arrangements and expense reports.
• Monitor and update overtime distribution records and KARDEX.
• Monitor office and first aid supplies and submit requests for replenishment.
• Coordinate and schedule conferences and meetings including rooms, refreshments, announcements and audio/video and other equipment and services such as VTC and NetMeeting arrangements as needed.
• Provide back-up support to the Resident Director office as required.
• Perform other duties as assigned.
• Exercise appropriate interpersonal skills in interacting with employees and customers.

Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually. Here are some of the benefits you can enjoy:

• Medical
• Dental
• 401k
• Paid time off
• Work/life balance
• Career development
• Mentorship opportunities
• Rewards & recognition

Click here to learn more about Lockheed Martin’s competitive and comprehensive benefits package.
Basic Qualifications:
• A minimum of 3 years previous experience successfully supporting executive level management.
• Familiarity with formal correspondence processing and procedures.
• Demonstrated advanced computer skills/proficiency with MS Office, SharePoint, Skype, Video Teleconferencing and other productivity software
• Proficiency in managing multiple schedules and monitoring calendars to ensure critical prioritization is maintained.
• Have proficiency with travel, expense reconciliation and reporting
US citizenship is required for this role. Cannot be a dual citizen. Interim Secret Clearance required prior to start.

Must be able to obtain and maintain a Secret Security Clearance
Desired Skills:
• 5 plus years of previous experience successfully supporting executive level management.
• Familiarity with Public Affairs and Protocol
• Must possess effective communications and interpersonal skills.
• Demonstrate professionalism, good judgement, discretion and high degree of confidentiality and executive presence.
• Demonstrate organizational and problem solving skills using initiative and discretion.
• Be a self-starter possessing excellent organizational skills, attentive to detail and exhibit a professional demeanor.
•Have the desire and ability to collaborate with outside consultants, customers and corporate executives as needed.
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.

As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
Experience Level: Hourly/Non-Exempt Business Unit: ESS4400 SPACE Relocation Available: No Career Area: Administrative Clearance Level: Secret Type: Full-Time Virtual Location: no Work Schedule: 9x80A-9,9,9,9,8 hrs/d in wk1, /9,9,9,9,off in wk2 Shift: First Apply Now

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