Administrative Assistant Specialist / Executive / Orlando, FL
Orlando, Florida
Orlando, Florida
Job Responsibilities
Description:
You will be the Administrative Assistant Specialist for the Vice President of Air Dominance team. Our team is responsible for delivering seamless executive support and ensuring optimal office operations.
What You Will Be Doing
As the Administrative Assistant Specialist you will be responsible for providing high‑impact administrative support to senior leadership while maintaining professionalism and sound judgment.
Your responsibilities will include, but are not limited to:
- Create, edit, and format presentations, documents, memos, and reports.
- Arrange complex travel itineraries and reconcile expense reports.
- Coordinate meetings, appointments, VIP visits, and special events.
- Manage internal and external correspondence and maintain filing systems.
- Order, track, and maintain office supplies and equipment.
Why Join Us
The ideal candidate is a collaborative, detail‑oriented professional who thrives in a fast‑paced environment and enjoys supporting senior leadership. This role offers direct exposure to mission‑critical initiatives, the chance to shape executive processes, and a platform to make a meaningful impact within Lockheed Martin.
We are committed to supporting your work‑life balance and overall well‑being, offering flexible scheduling options. Learn more about Lockheed Martin’s comprehensive benefits package here.
Further Information About This Opportunity
This position is in Orlando. Discover more about our Orlando, Florida location.
MUST BE A U.S. CITIZEN - This position requires the ability to obtain a Secret security clearance
Basic Qualifications:
-Must be willing to work on-site full-time at our Sand Lake Road facility in Orlando, FL
-Prior experience supporting senior-level management or above
-Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook
-Ability to manage multiple tasks simultaneously, and quickly adjust to changing priorities
-Prior experience in travel booking and expense reconciliation, to include making/changing international travel, meeting arrangements, and expense reports
-Ability to set up rooms for meetings using a variety of technology and planning needs of meeting
-Exceptional communication skills, verbal and written
-Attention to detail
-Ability to maintain confidentiality
-Exceptional interpersonal skills and demonstrated ability to deal with executive level contacts both within and outside of Lockheed Martin.
-Experience managing office supply procurement
-Ability to work well independently, but function within a team environment
-Exceptional organizational skills
-Exceptional decision making skills
-Must be a U.S citizen and have the ability to obtain a Secret security clearance
Desired Skills:
Experience with the process for requesting/obtaining USG passports and Visas.
Secret clearance
Prior experience supporting an executive
Ability to coordinate and arrange large events and internal symposiums
Ability to quickly gain proficiency in a variety of tools and processes
Coordination of Facilities and Information/Telecom/Computer support for the team
Arrangement and scheduling of complex, multi-site meetings with multiple senior executives
Prior experience using Concur
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Secret
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.
As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
Experience Level: Hourly/Non-Exempt
Business Unit: MISSILES AND FIRE CONTROL
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
About
At Lockheed Martin, we apply our passion for purposeful innovation to keep people safe and solve the world's most complex challenges.
Pioneering Defense Technology: From aerospace to outer space to cyber space, you can innovate mission solutions alongside the best minds in the business.
United By Culture: Excellence, integrity, and collaboration define us. We accelerate change and embrace one another’s perspectives to win for our customers.
Real Impact, Real Growth: Grow your career and skills for life. Our wide array of opportunities and technology-driven learning programs enable your development and agility.
Your Health, Your Wealth, Your Life: Competitive pay, comprehensive benefits and flexible schedules designed so you thrive — at work and beyond.
Empowered to Be Your Best: Use your strengths to make a difference in the lives of one another, our customers, our communities, and our planet.
Here, the possibilities are endless because we offer:
- Flexible Schedules, dependent on role
- Levels: Student, Entry, Mid, Senior, Management
- Locations: Nationwide & OCONUS Positions
Qualifications
See what it takes to be a successful Lockheed Martin employee.
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Collaborative
There is no innovation without imagination. You bring new, different and exciting ideas to the table every day. You are committed to the success of your team.
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Curious
The ability to explore and drive new ideas. You think innovatively to come up with creative solutions to complex challenges.
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Goal-oriented
From planning and organizing to decision making, goal orientation produces impactful results. You set goals and strive to make things happen quickly and efficiently.
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Proactive
The ability to anticipate, plan and prepare for what lies ahead. You act rather than react to potential situations.
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Problem Solver
You work to tackle tough problems with complex solutions.
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Strategic
You observe, reflect and analyze processes to make more informed decisions.
Quote
“Before I came to Lockheed Martin, I never thought I’d get these opportunities. The benefits available and the company’s value culture make it an incredibly supportive place to work, and I’m grateful to work somewhere that wants me to succeed. I hope to have a long career here making an impact, and I know I’ll be supported in doing that every step of the way.”
Ryan J., Enterprise Operations
Benefits
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Healthcare
Medical, Dental and Vision coverage is available for employees who opt-in.
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401(k)/Retirement Plans
Our 401(k) plan features generous matching and company contributions.
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Professional Development
We support our employees through mentoring, internal & external educational programs, networking, skills enhancement and career-building programs.
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Maternity and Paternity Leave
Our generous parental leave policies support your journey into parenthood. When you return to work, our facilities offer mother's rooms to support your transition and work/life balance.
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Paid Time Off
We offer PTO, paid holidays and paid time off for jury duty and military obligations.
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Flex-time
Depending on the position, we offer flexible work schedules.